Envelope addresser — print addresses straight onto DL, C5, C6 or #10 envelopes

How to use the envelope addresser

1. Type your return address in Sender (return address), or leave it empty if you do not want one.
2. Type the Recipient address, one line per line of the address.
3. Choose the Envelope: DL (220 × 110 mm), C5 (229 × 162 mm), C6 (162 × 114 mm) or US #10 (9.5 × 4.125 in).
4. Adjust Recipient font size if needed. Leave Show stamp position on screen ticked while you check the layout.
5. Press Print / Save as PDF. Do a test on plain paper, then correct the position with Nudge right and Nudge down.

What it does and when to use it

A printed envelope looks neater than handwriting and is easier for postal machines and couriers to read. It suits job applications, invoices, formal letters and invitations. Because the page is the same size as the envelope, you do not need to line up a template on A4.

Write the letter on a letterhead first. For a large mail-out, the address label sheet prints many addresses at once, and the contact list formatter tidies them before you start.

How it works

The print page size is set to the envelope’s own width and height, with no page margin. The return address goes in the top-left corner, 10 mm from the top and left edges, in a font 3 pt smaller than the recipient’s. The recipient block starts 42% of the way across and 48% of the way down. It is printed in semi-bold type and can be up to 55% of the envelope wide before lines wrap. The nudge values move both blocks together.

The preview shows a note above the envelope: “Set the printer’s paper size to this envelope and feed it as the printer’s manual describes. Print a test on plain paper first.” This note never prints.

Worked examples

DL envelope (the preset). The page is set to 220 × 110 mm. The return address starts at 10 mm from the top-left corner in 9 pt type, and the recipient block, “Ms Amelia Clarke” to “United Kingdom”, starts 92.4 mm from the left and 52.8 mm from the top in 12 pt.

US #10 envelope. The page becomes 241.3 × 104.8 mm and the recipient block starts at 101.3 mm across and 50.3 mm down.

C5 with a larger font and a nudge. No return address, recipient at 14 pt, nudge −5 mm right and 3 mm down. The recipient block moves to 91.2 mm across and 80.8 mm down, and no sender block is printed.

Limits and tips

• Very long address lines wrap inside the 55% width. Shorten them if the block starts to crowd the bottom edge.
• Thick or padded envelopes can jam some printers. Check the paper weight your printer accepts.