IBPS photo, signature, thumb impression and declaration resizer

How to use IBPS Photo & Signature Resizer

1. Under What are you uploading?, pick Photo, Signature 1, Thumb / finger impression or Hand-written declaration. (“Signature 1” is the signature; the tool numbers it because the declaration is handled the same way.)
2. Choose the image for that item.
3. Set Fit to the size. Use Crop to fill for the photo and thumb, and Fit with white margins for the signature and declaration so no writing is cut off.
4. Set Keep which part when cropping. It starts on Top (keeps the head), which suits the photo; choose Centre for the other three.
5. Tick If the file is below the minimum KB, pad it for small items such as the signature.
6. Press Resize for upload, check the table, download, and repeat for the next item.

The official rules (checked 2026-10-02)

From Annexure III, Guidelines for Scanning and Upload of Documents, of the IBPS notification CRP PO/MT-XVI:

Each IBPS recruitment publishes its own notification. Open the notice for your exam on ibps.in and compare it with this table before you upload.

What it does and when to use it

IBPS forms ask for four scanned items, each with its own size and KB range. Getting all four right by trial and error in a photo editor takes a long time, and a small slip, such as a signature at 9 KB, can stop the form.

This page knows all four sets of numbers. You pick the item, choose your scan, and get a JPEG at the right pixel size inside the right KB range, with a table that checks it.

Use it when you are filling an IBPS application and:

• you have photos of your documents on your phone and want to keep them off third-party servers,
• the portal has rejected a file for its size or dimensions,
• you want all four files ready before you start the form.

How it works

The tool runs in a worker inside your browser.

1. Decode. The scan is opened with its rotation applied and any transparency turned white.
2. Exact pixels. Crop to fill takes the largest area of the right shape. Left to right it is centred; top to bottom it follows your anchor. Fit with white margins shrinks the whole scan and fills the rest with white. Either way the result is exactly the item’s pixel size.
3. KB window. The JPEG is saved at top quality. If it is over the maximum, the tool searches for the best quality that fits, down to 30%. The pixel size never changes.
4. Minimum. If the result is under the minimum, the tool either pads it (when ticked) or tells you.
5. DPI. For the thumb and declaration, 200 DPI is written into the file.

Worked examples

The crops below come from the tool’s own geometry function.

The photo from a 3,024 × 4,032 px phone portrait. The 200 × 230 shape is slightly squarer than 3 : 4. With Top, the tool keeps the full width and a 3,478 px tall area starting 111 px from the top, then scales it to 200 × 230. That image has only 46,000 pixels, so at top quality it may be under 20 KB; tick padding if the tool says so.

The signature from a 4,032 × 3,024 px photo of a page. With Crop to fill, the 140 × 60 shape (7 : 3) keeps the full width and a 1,728 px band. With the default Top anchor, that band starts 259 px from the top; with Centre, 648 px. If the signature is not in that band, it is lost, which is why Fit with white margins is safer for signatures, after cropping close with the Signature Extractor.

The thumb impression. A square 240 × 240 px is needed. From a 3,024 × 4,032 px photo with Centre, the tool keeps a 3,024 px square starting 504 px down. Put the thumb mark in the middle of the frame when you take the photo.

The declaration from a 4,032 × 3,024 px photo. The 800 × 400 shape is exactly 2 : 1, so the tool keeps the full width and a 2,016 px band. Write the declaration in a block that is about twice as wide as it is tall, and photograph it to fill the frame.

Preparing each item

Photo. Use a recent colour photo on a light, preferably white, background. Remember that a live photo is also taken during the process, so the uploaded photo should look like you today.

Signature. Sign in black ink on white paper, in your normal running hand, not in capitals. Keep it fairly large; a tiny signature becomes unreadable at 140 × 60 px.

Left thumb impression. Use black or blue ink on white paper. Press evenly so the ridges show, and avoid smudges.

Declaration. Copy the exact text from your notification in English, in black ink, not in capitals. Keep the lines straight and use the whole width of the block.

Limits and tips

• Background and content are not checked. The tool cannot tell whether a photo is recent or a declaration is worded correctly.
• Padding adds bytes, not detail. It only lifts the file over a minimum.
• Too big at top size? A busy or grainy scan can stay above the maximum even at 30% quality. Re-scan in better light on plain paper.
• Only these figures. For a recruitment with different numbers, use Resize Image in KB and Pixels and type them in.
• Rules change. Figures were checked on 2026-10-02. Always confirm them in the latest notification.
• Other forms. For civil services forms, see the UPSC Photo & Signature Resizer.