Relieving letter generator — confirm a resignation, last day and clearance

How to use the relieving letter generator

1. Enter the Organisation name (issuer), its address and contact, and a Letterhead colour.
2. Fill in the Employee name, Employee ID, Designation and Department.
3. Set the Date of joining (optional), Resignation dated and Last working day.
4. Tick or untick Include the dues-clearance statement.
5. Add the signatory, letter date, place and reference, then print it or save as PDF to hand over on the last day.

What it does and when to use it

A relieving letter is the employer’s formal confirmation that an employee has left. The employee usually hands it to their next employer, often with an experience letter. Issue it on or soon after the last working day, once the exit process is far enough along that what it says is true.

The letter is addressed to the employee by name, with their ID if given, under the subject “Relieving letter”. It opens “Dear [first name],” and confirms “that your resignation dated [date] from the position of [designation] in the [department] department has been accepted, and you are relieved of your duties with [company] at the close of business on [last working day].” It can then state the employment dates and the clearance sentence, thanks the employee, and ends with your signatory and the authorised-use line.

How it works

The template fills in your values and adds or leaves out two sentences: the service-period sentence (only with a joining date) and the clearance sentence (only when ticked). If the last working day is earlier than the resignation date, the tool shows an error instead of a letter. You get a printable letter and a plain-text copy, made in your browser.

Worked examples

The sample exit. Kavya Iyer resigned on 1 Aug 2026 and leaves on 30 Sep 2026, having joined on 12 Jul 2021. The letter confirms she is relieved at close of business on 30 Sep 2026, states the service period, and ends the clearance sentence with no dues are outstanding from either side.

No joining date, settlement pending. Meera Shah, Account executive in Sales, resigned 2 Nov 2026, last day 2 Dec 2026, clearance unticked. The letter says you are relieved of your duties with Saffron Studio LLP at the close of business on 2 Dec 2026. and goes straight to the thank-you line.

Dates in the wrong order. Resignation 15 Oct 2026 with a last day of 30 Sep 2026 gives The last working day cannot be before the resignation date.

Limits and tips

• The notice period is not checked; if the employee left early by agreement, consider saying so in a covering note.
• Use the exact designation from HR records, as the next employer may compare it with the experience letter.
• For terms such as notice periods, see the original appointment letter. Final pay can be shown on a last payslip.