Payslip generator — salary slip with earnings, deductions and net pay in words

How to use the payslip generator

1. Under Document, enter the Pay period, Pay date, Employee ID, Designation, Department, Bank account (last 4), Days in period, Days paid and Loss-of-pay days, and pick the Currency.
2. Under Parties, put the company under Employer (add a logo if you like) and the person under Employee. The address box can also hold an ID such as a PAN.
3. In Earnings, add one line per component with its amount — basic, allowances, overtime, bonus.
4. In Deductions, add each deduction — provident fund, professional tax, tax withheld, loan recovery.
5. Check gross, deductions and net pay, then press Download PDF or Print / Save as PDF.

What it does and when to use it

A payslip tells an employee how their pay for a period was made up. The layout is fixed so every month looks the same:

• Header — employer name, address and logo on the left; “PAYSLIP” and the filled-in details on the right.
• Employee block — name and whatever you put in the details box.
• Earnings table and Deductions table — numbered lines with amounts.
• Summary — Gross earnings, Total deductions (shown as a minus) and Net pay, with “Amount in words” beside it.
• Signature line — “Authorised signatory”.
• Footer — “Figures are as entered by the employer for this pay period.” and the authorised-use line.

Empty detail fields are left out.

How it works

Gross earnings = sum of earnings lines. Net pay = gross earnings − sum of deductions lines. Amounts are added in whole paise or cents, so totals never drift. The words use “Indian” grouping (lakh, crore) for INR by default; you can choose Indian or International under Amount in words. Everything runs in your browser and nothing is stored.

Worked examples

The sample September payslip. Earnings: Basic ₹40,000, House rent allowance ₹16,000, Special allowance ₹12,000, Conveyance ₹1,600 — gross ₹69,600. Deductions: Provident fund ₹4,800, Professional tax ₹200, Income tax (TDS) ₹3,150 — total ₹8,150. The payslip shows Net pay: ₹61,450.00 and “Sixty-one thousand four hundred and fifty rupees only”.

Same figures in dirhams. Choosing AED changes the symbols and the words to “Sixty-one thousand four hundred and fifty dirhams only”.

Limits and tips

• This is a template. Payslip content rules (what must be shown, and when it must be given) differ by country and state — check the rules that apply to you. It is not tax or legal advice.
• The Download PDF button prints ₹ as “Rs.” and cannot show non-Latin scripts; Print / Save as PDF keeps them.
• For a letter confirming salary to a bank or landlord, use the salary certificate generator. Hourly staff can track hours first on a timesheet, and the offer terms usually come from the appointment letter.