Meeting agenda generator — timed items with owners and an end time

How to use the meeting agenda generator

1. Enter the Meeting title, Date, Start time and Location or link.
2. Write the Objective — what the meeting must decide.
3. List Attendees, one per line.
4. Add Agenda items, one per line, as topic | minutes | owner.
5. Optionally add what people should do Before the meeting, choose a paper size, then print the agenda or copy the plain text into your invite.

What it does and when to use it

Meetings overrun when nobody has decided how long each topic deserves. A timed agenda fixes that before the meeting starts: every item has a slot, an owner and a start time, and everyone can see the end time. If the slots add up to more time than you have, you see it straight away and can cut.

The printable version shows the title, the date with start and end times and total minutes, the objective and attendees, a numbered table (time, topic, duration, owner) with an “End” row, any preparation note, and an empty “Decisions and actions” box. The plain-text version puts each item on one line, ready to paste into an email or calendar invite.

For notes that go out after the meeting, a short memo works well. Planning sessions often start from a SWOT analysis, and a launch meeting may end with a marketing plan to fill in.

How it works

The start time is read as HH:MM. For each item, its start time is the meeting start plus the minutes of all items before it; minutes are rounded to whole numbers and negatives count as zero. The end time is the start plus the total. Items without a topic are skipped. If no item can be read, the tool asks you to add items in the topic | minutes | owner form. All of this runs in your browser.

Worked examples

The sample launch-planning meeting. Starts 10:00 with five items of 10, 15, 20, 10 and 5 minutes. The third item starts at 10:25 | Workstreams and owners | 20 min | Rahul, the last at 10:55, and the agenda shows “Ends: 11:00” — 60 minutes in total.

A weekly site meeting. Start 08:45 with a safety check (10), progress (20) and deliveries (15). Items start at 08:45, 08:55 and 09:15; total 45 minutes, Ends: 09:30.

A short afternoon slot. Start 14:30 with “Updates | 15 | All” and “Decisions | 20 | Chair”: Ends: 15:05.

Limits and tips

• Put decisions early in the agenda, while people are fresh.
• Give each item one owner, even if several people speak.
• Leave a few minutes at the end for actions and next steps.
• The agenda does not send invites; copy the plain text into your calendar app.