Job offer letter generator — role, pay, start date, probation and acceptance slip

How to use the offer letter generator

1. Enter the Organisation name (issuer), its address and contact, and a Letterhead colour.
2. Fill in the Candidate name and Candidate address.
3. Describe the job: Role, Department, Reporting to, Work location and Employment type (full-time permanent, full-time fixed term, part-time or internship).
4. Set the Start date, Annual compensation, Currency and Probation in months (0 for none).
5. List Conditions of the offer one per line, and choose the Accept by date.
6. Add the signatory, letter date, place and reference, then print or save the letter as PDF.

What it does and when to use it

After interviews, the offer letter is the first written statement of what you are offering. A clear one avoids misunderstandings about start date, pay and probation, and gives the candidate a simple way to say yes.

The letter follows a fixed order: the subject line “Offer of employment — [role]”; a greeting by first name; the role, team, manager, employment type, location and start date; total annual compensation in figures and words; the probation sentence (or “There is no probation period for this role.”); a numbered list of conditions, if any; the accept-by date and lapse sentence; your signatory; and an acceptance slip — “I accept the offer on the terms set out above.” with the candidate’s name and a line for signature and date. The footer carries the authorised-use note.

How it works

The tool fills a template with your entries. Dates are written as day, short month and year. Compensation is shown in the chosen currency and in words, using lakh and crore for rupees. Blank condition lines are dropped, and with no conditions the “This offer is conditional on:” paragraph disappears. You get a printable letter and a plain-text copy; nothing is sent or saved.

Worked examples

The sample offer. A product designer at Saffron Studio LLP, starting 2 Nov 2026 with a 6-month probation and two conditions. The pay paragraph reads Your total annual compensation will be ₹12,00,000.00 (Twelve lakh rupees only), and the candidate must accept by 16 Oct 2026.

A fixed-term US role. Jordan Lee, Store manager in Retail, reporting to the Operations director, $68,000 a year, 3-month probation, no conditions: This is a full-time, fixed term role based in Portland, OR, starting on 11 Jan 2027. Pay reads “$68,000.00 (Sixty-eight thousand dollars only)”.

No probation. Probation 0 gives There is no probation period for this role.

Limits and tips

• Employment law differs widely; check what an offer must or must not say where you hire.
• Make conditions specific (“proof of your degree certificate”), so both sides know when they are met.
• Before writing the offer, the job description generator can set out the role, and later the experience letter records the person’s service when they leave.