How to use the profit and loss statement generator
- Under Document, enter the Period (for example “1 April 2025 – 31 March 2026”), the Prepared on date and the Basis, and pick the currency.
- Enter the Business name and address, and add a logo if you want.
- Fill in the four sections — Revenue, Cost of goods sold, Operating expenses and Interest and other expenses — one line per item with an amount.
- Under Totals, enter the Income tax rate (%) to use for the estimate.
- Read the results, then print the statement or download it as PDF or CSV.
What it does and when to use it
A profit and loss (P&L) statement, or income statement, shows whether a business made money over a period and where it went. Owners use it for monthly reviews, loan talks and year-on-year comparison.
The statement lists every line of each section with a numbered table, then a summary: Total revenue, Cost of goods sold, Gross profit, Gross margin, Operating expenses, Operating profit (EBIT), Interest and other expenses, Profit before tax, Income tax at your rate, Net profit (or net loss, in warning colour) and Net margin. A “Prepared by” signature line closes it.
Pair it with a balance sheet for the same date to show what the business owns and owes. The break-even calculator shows the sales you need to cover these costs, and the CAGR calculator turns several years of revenue into one growth rate.
How it works
- Gross profit = revenue − cost of goods sold
- EBIT = gross profit − operating expenses
- Profit before tax = EBIT − interest and other expenses
- Tax = profit before tax × tax rate, only if profit before tax is positive
- Net profit = profit before tax − tax
- Margins = profit ÷ revenue × 100, to one decimal place
Amounts are added in whole paise or cents, in your browser.
Worked examples
A design studio’s year (the sample). Revenue ₹51,10,000, cost of goods sold ₹15,50,000: gross profit ₹35,60,000 and Gross margin: 69.7%. Operating expenses ₹24,31,000 leave EBIT of ₹11,29,000; interest ₹42,000 leaves profit before tax of ₹10,87,000. Tax at 25% is ₹2,71,750, so Net profit: ₹8,15,250.00, a 16% net margin.
A café in a loss year. Sales $182,000, ingredients $61,000 (gross margin 66.5%), wages $84,000 and rent $42,000 give EBIT of −$5,000; loan interest $3,500 makes it −$8,500. With a 21% rate entered, no tax applies and the statement shows Net loss: -$8,500.00, net margin −4.7%.
Limits and tips
- One tax rate is applied to the whole profit; real tax may differ.
- Choose “Audited” as the Basis only if an auditor has actually audited the figures.
- This is a document template, not accounting or tax advice.
Frequently asked questions
Can I file this with my tax return?
What goes in cost of goods sold versus operating expenses?
Why is there no tax in a loss year?
What is the difference between gross margin and net margin?
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