Delivery challan generator — goods movement note with vehicle, HSN and value

How to use the delivery challan generator

1. Under Document, enter the Challan no., Date, Purpose of movement (job work, supply on approval, stock transfer, sample, returnable goods, exhibition or other), Vehicle no., Transporter and Place of supply.
2. Under Parties, fill in the Consignor (sender) and Consignee (receiver), with addresses and tax IDs.
3. Add a line per item in Goods with Description, HSN / SAC, Qty, Unit and Rate.
4. Under Totals, leave Tax at “No tax”, or pick “GST — India” and enter the rate (tick Inter-state (IGST) if it applies).
5. Add Remarks — for example the return date for job work — and print at least two copies.

What it does and when to use it

Goods on a lorry need paperwork even when nothing is being sold. A small factory sends castings to a machine shop and expects them back; a wholesaler sends stock to a shop “on approval”; a business moves inventory between its own godowns. A delivery challan tells the driver, the receiver and anyone who checks the vehicle what the goods are, where they are going, why, and what they are worth.

The challan shows the consignor’s name, address and logo at the top, the title “DELIVERY CHALLAN” with its details, the consignee block, the numbered goods table, the total value with its amount in words, your remarks, and signature lines for “Consignor” and “Received by (consignee)”. The footer reads “Goods value is stated for transport purposes. A delivery challan is not a tax invoice.”

How it works

Each line’s value is quantity × rate. The total value of goods is the sum. If you choose GST — India with a rate, tax is worked out on that value and split equally into CGST and SGST / UTGST, or shown as one IGST line for inter-state movement, with a small rate table. Amounts are calculated in whole paise. Everything stays in your browser.

Worked examples

Castings sent for machining (the sample). 200 aluminium housings at ₹185 (₹37,000) and 400 steel brackets at ₹22.50 (₹9,000), purpose “Job work”, vehicle KA 01 AB 1234. With no tax the challan shows Total value of goods: ₹46,000.00 — “Forty-six thousand rupees only”.

Showing GST on the value. GST — India at 18%, intra-state: CGST 9% ₹4,140.00 and SGST 9% ₹4,140.00, for Total value of goods: ₹54,280.00.

GSTIN labels without tax. GST — India at 0% keeps the total at ₹46,000.00 but labels the numbers as GSTIN: 29AAPFP1234Q1Z8.

Limits and tips

• This is a template; it does not check GST rules or create e-way bills.
• Number challans in sequence and keep a copy signed by the consignee when goods arrive.
• For goods sold and shipped to a customer, a packing slip goes in the box instead. Quantities returned from a sale are better handled with a credit note.